Conference Planner

smartdept. inc. is searching for a Conference Planner for a nonprofit client in Chicago, IL. The ideal candidate will come with experience planning and carrying out virtual conferences of moderately large size. This is a contract position that will be part-time to start and move into full-time. It is expected to last until the end of October.

What You’ll Do:

The Conference Planner will handle all tasks and logistics related to planning and holding a three-day virtual conference at the end of September. The conference will consist of 24 breakout sessions and 4 general sessions over 2 days, plus one day of longer, more intensive lectures. We anticipate about 1,000 registrants. Duties include, but may not be limited to:

• Communicating with speakers to obtain presentation details and slides and fulfill their needs
• Working with conference host, Cvent, to provide information and content needed prior to and during event
• Assisting with conference marketing efforts and attendee registration, ensuring all needed logistics are taken care of
• Managing the production of the conference program, collecting and reporting data on conference budget, expenditures, registrants & attendees
• Coordinating crossover programs with other AAII outlets, and handling post-conference surveys

What You’ll Need:

• Must have professional experience with planning and carrying out a virtual conference of moderately large size
• Strong communication skills and attention to detail. Familiarity with Cvent is highly desired
• Microsoft Office 365, especially Word and Excel