New Candidate Forms

Use the links below to download the PDF forms that you will need to fill out for your candidacy. You may need to download the latest version of Acrobat Reader in order to view the forms. You can download a free copy of Acrobat Reader by clicking here.

EMPLOYMENT AND OFFICE PROCEDURES: WORKING THROUGH SMARTDEPT INC.

Once you have accepted an assignment, we expect you to be dependable, punctual, and see each assignment through to its completion. If you are unable to complete an assignment, proper notice is required.

For freelance and contract assignments, smartdept. inc. is considered your employer. Please do not provide your contact information directly to the client. Call or email us first if you find yourself in any of the following circumstances:

1. If you are late, sick, or cannot report to your assignment for any reason. In this case, notify us immediately so we can arrange for alternative coverage.
2. If a client wishes to hire you on a permanent basis, or if a client contacts you directly for any work.
3. If there are any concerns about the assignment, such as a change in the job description or unforeseen difficulties in completing the work.
4. If you need to interview elsewhere during your lunch break or at other times during your assignment.

When you complete an assignment, notify us so we can determine if another assignment is available.

You are required to keep in the strictest confidence all information that is made available to you concerning any client, any client’s business, or any work to be performed for any client. Such information may be used only for purposes of performing the work assignment and may not be used for any other purposes or be disclosed to any person or entity other than duly authorized representatives of smartdept. inc. and our clients.

TIMECARD AND PAYROLL PROCEDURES

Our pay week is from Monday to Sunday. You will be paid every other Friday. Timecards for the previous week are due every Monday before 12 pm your local time. Please fax your approved timecard to 312.284.1355 or e-mail it directly to hr@thesmartdept.com.

Your timecard must be filled in completely and accurately, including your and the client’s signatures, so be sure to take the timecard with you to the assignment. It is your responsibility to get the timecard signed by the client. Your hours may also be approved via email by your supervisor.

We offer direct deposit. If you would like to receive payment through direct deposit, please complete the provided form and send it to your Creative Consultant with a voided check. Please make sure the address on your tax paperwork is where you’d like your check to be sent if you do not elect direct deposit.

Our payroll provider is Paychex. You will be able to view all your payment information online at paychexflex.com. On this website, you can access paystubs and view your tax deductions and W2s. Your Creative Consultant can send you the Paychex website login information in an email.

Please remember that your pay rate is personal and confidential. It should not be discussed with the client or other personnel.