Administrative Coordinator

Kansas City, MO
Contract-to-Hire - On Site / Full time
 smartdept. is searching for an Administrative Coordinator for a manufacturing client located in Kansas City, Missouri. The ideal candidate will come with 2+ years of administrative experience within a manufacturing or distribution environment. This is a full-time, onsite, 90-day contract-to-hire opportunity.

The Administrative Coordinator will serve as a central liaison between production, quality, shipping/receiving, and customer service teams. This role is responsible for maintaining accurate records, supporting quality documentation, generating labels, assisting with shipping documentation, and ensuring smooth operational flow in a fast-paced environment. Candidates should be highly organized, detail-oriented, and comfortable managing multiple priorities independently.

 

What You’ll Do:

  • Provide comprehensive administrative support to operations, including documentation, filing, and record maintenance.

  • Coordinate communication between production, quality, shipping/receiving, and customer service.

  • Maintain organized systems for quality records, shipping documentation, and operational reports.

  • Track FAI (First Article Inspection) status and coordinate with the Quality team.

  • Process customer quality documentation requests.

  • Support shipping/receiving during peak periods or absences.

  • Assist in preparing outbound shipments and processing bills of lading.

  • Generate shipping labels using BarTender software and ensure label accuracy and compliance.

  • Update and maintain label templates as needed.

  • Prepare reports and presentations as requested.

  • Perform other duties as assigned.

What You’ll Need:

Education/Experience

  • High school diploma or equivalent required.

  • 2+ years of administrative experience in manufacturing or distribution.

  • Proficiency in Microsoft Office (Word, Excel, Outlook).

  • Experience with BarTender or similar label-design/printing software.

Skills

  • Excellent organizational and time-management skills.

  • Strong written and verbal communication abilities.

  • High accuracy in data entry and documentation.

  • Ability to work independently and collaboratively.

  • Problem-solving skills and the ability to troubleshoot issues.

Physical Requirements

  • Ability to sit for extended periods for computer work.

  • Ability to stand and walk throughout the facility as needed.

  • Occasional lifting up to 25 lbs.

  • Visual acuity for detailed document and computer work.

Administrative Coordinator
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