Administrative Coordinator
Sunnyvale, California
Contract - On Site / Full time
smartdept. inc. is searching for an Administrative Assistant for a Medical Appliance Development client of ours in Sunnyvale, CA. The ideal candidate will have 2+ years of experience in an administrative capacity. This is a full-time, on-site, 5-month contract opportunity in Sunnyvale, CA with the possibility of extension and potential for conversion to FTE. The pay for this position is expected to be $31-$39/hour depending on experience level.
Our client is widely considered the most exciting medical device company in the world today. Surgeons worldwide are changing the way surgery is performed by utilizing their robotic surgical device, da Vinci™ to enhance their surgical precision and greatly improve patient benefits. We are seeking an upbeat energetic individual to provide administrative assistance to a group of commercial executives of this fast‐paced medical device company.
What You'll Do:
- Assist with scheduling meetings, book conference rooms, coordinate facilities for room set-up, ordering lunches & snacks, scheduling travel to individuals/groups, and Flower ordering (get well, sympathy, congratulations…).
- Assist with events, VIP visits, offsite meetings:
- Order food, secure locations and set up, secure equipment resources needed, coordinate hotel and transportation services.
- Assist with travel expenses and work with Finance to reconcile monthly billing and support budget-planning efforts. Complete expense reports and/or check requests, process invoices, create purchase orders.
- Develop a solid understanding of the complex, global environment and be able to credibly interact with individuals inside and outside of the company.
- Complete other duties or projects as needed or assigned, including coordination with IT function on supporting team needs.
- Collaborate with cross-functional departments based inside and outside of headquarters.
- Ability to handle multiple tasks and duties simultaneously.
- Assist with activities for VP’s or company-wide events on an as needed basis.
- Assist in completing other administrative duties or projects as needed or assigned, including but not limited to:
- Faxing, copying, FedEx, filing, order supplies, print/collate/binder, and
- Coordinate with IT on printer/copier maintenance and paper supplies.
What You'll Need:
- Minimum 2 years' experience (or equivalent) in an administrative capacity (preferably at a technology company)
- Minimum High school diploma or equivalent
- Intermediate level of experience with MS Office suite as Word, Excel and PowerPoint
- Strong communication skills, both verbal and written and with attention to detail
- A keen ability to prioritize and juggle tasks
- Independently motivated, with the ability to take on tasks and duties without immediate direction
- Strong customer service professional presence
- Works well collaborating with others
I am interested in this job.